How to Organize a Community Seed Swap

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by Adobe Stock/TanyaJoy

Have you ever participated in a community seed swap? If not, you’re missing out on a great gardening resource — and a ton of fun, too. There are lots of benefits to swapping seeds with neighbors, and you can read more about them in my earlier article, Swap Seeds This Season.

So now, how about some step-by-step instructions for organizing a seed swap of your own? If you already know other gardeners in your area, you’re well on your way to setting up a fun event that will get everyone in your neighborhood started down the path to Master Gardener!

1. Choose a time and place. Depending on how many people you think may attend, it might be coziest to host the seed/plant swap in someone’s home or garden. (Reserve tables, chairs and tents, too, if necessary.) Or, if you expect to draw a larger crowd, look for free spaces you can reserve, such as a public library meeting room or a church basement.

2. Publicize your seed swap. A good place to start is by notifying local gardening groups and botanic gardens, and you can also reach interested people through classified ads, grocery cooperative newsletters, community bulletin boards and chamber of commerce calendars. We can help you publicize your seed swap, too! Learn about how we can email Mother Earth News readers in your area to notify them of your seed swap by going to Let Us Help You Organize a Community Seed Swap.

3. Invite speakers. Contact your local gardening groups to find experts who know how to save different kinds of seeds, and can get folks fired up about why to save and share seeds. Extension agents also can give great tips on gardening in your specific region. Another excellent discussion topic would be about how to start seeds and transplant new seedlings.

4. Request seed donations from local gardeners or seed companies in advance, to bolster the offerings that people will bring.

5. Print off some handy articles from about seed-saving and other gardening techniques to distribute to the gardeners who attend your seed swap. (You have our permission!)  Check out of some of these editors’ picks:

6. Label everything clearly. Bring plenty of little dishes, or baggies and markers, to help gardeners divvy up and identify everything. Ask seed and plant donors to write down everything they know about their seed that might be helpful to donees. For example: “Green Zebra Tomato: open-pollinated, heirloom, saved from last season, has grown well in my garden for years, heavy producer, medium-size fruit, indeterminate growth habit, about 70 to 80 days to maturity, good slicer, amazing tart flavor, attractive green and yellow stripes.” It may help to give your donors notecards that they can fill out, with all these variables. They may not know all the answers, but any information could be helpful. A seed swap is all about learning from each other, after all.

7. Host a contest to make the event more fun! Prizes could go to the gardener with the widest variety of seeds, the attendee who traveled the farthest, the youngest or oldest gardener, etc.

8. When it’s all over, let us know how it went. So you organized a smashing success of a seed swap, right? Please post your story in the comments section below so that others may learn from your experiences.

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